Once you have joined your event to a venue you will be able to set dates, times and prices.*
When joined to a venue you will see the venue name and the Dates, Times & Prices section in your festival/season registration forms:
Click on Dates, times & prices
Note: you can withdraw from the venue at this point if you have changed your mind - click on the Withdraw from venue button
Click on Add Performances / Sessions
Type - there may be options here, generally the Standard option is chosen.
Start - select a start time
Length - select the length of the performance (include interval time if you have one)
Drop-in - this is only to be selected if your event is drop-in, ie: the audience isn't expected to arrive at a specific start time (for example, your event is an exhibition which is open for a number of hours)
Dates - select one or more performance dates
Tickets - depending on how the festival or season is set up there may be options here:
Paid - standard paid for ticket
PWYW - Pay Want You Want - give bookers the option to choose what they want to pay for a ticket to your event. You can still set parameters for this - put the amount you would like to receive in full price and the lowest amount you're prepared to receive in the concession.
Free - your event is free but ticketed (audience members need to book a free ticket to attend)
Free & paid in advance - choose this option for free tickets with a payment in advance - you will see a Pre-Booking option and can input the amount you'd like bookers to pay in advance for their free ticket on the door (this option is used to try and guarantee attendance to free events)
Donations - no ticket price just the option for the booker to make a donation
Donations & Paid in advance - choose this option to take donations on the door with a payment in advance - you will see a Pre-Booking option and can input the amount you'd like bookers to pay in advance for their donation on the door
Unticketed - this is for a free, unticketed event
Depending on the ticket type you've selected:
Full price - enter the full price of a ticket
Concession - enter the reduced price for a concession ticket
Performance tags - There may be options here - you can tick those applicable to you
Allocation - this isn't always visible to events/venues - you can change the number of tickets you want the festival / season to sell on your behalf here
Accessibility - tick any/all that apply to the performance/s you are adding
Click save
Your performances/sessions will now be visible in the dates, times. & prices section:
To edit - click on the edit button of the performance / session you want to make changes to. This opens a column to the right, you can make edit all details or delete the performance here:
PLEASE NOTE: Once your event is finalised you will not be able to edit performances/sessions.
*Some festivals/ seasons or venues set performance / session dates, times and prices themselves and so do not allow events access to this section