Most festivals / seasons will need an event to have some performance dates, times and prices set before the event registration is considered complete.
Depending on how you've configured your venue settings, event producers or artists may be locked out of adding performances. Alternatively, you may allow your artists and producers to set their own performance details but need to review them.
To create performances or sessions, go to Events at my venue, click on the event you wish to schedule, find your venue in the left hand menu, and click on ‘Dates, Times and Prices’ beneath it.
Click the Add Performances/Sessions button to bring up a pop-up box.
You can easily add multiple performances if they share times and prices. Just fill in the details and select the dates.
If your event takes place at multiple times or has different prices on different days, just repeat the process for each set of performances.
Drop-in
Drop-in should only be selected if you want to signal to audiences that they can turn up at any time during the event’s duration. For example, the event may be an art installation or exhibition that runs all day and audiences need not arrive at the advertised start time.
Tickets
Depending on the festival / season, you may also be able to set whether a performance is free, paid or pay what you want on the door (with or without the option to pre-buy at a set price).
Concessions
You can also set any other concessions that the festival / season offers and say whether a performance is taking part in any special ticket offers or membership schemes.
Capacity
Again, depending on how the festival / season is set up, you may be able to adjust the capacity of the venue on a performance by performance level.
Allocations
You may be required to set the allocation of tickets that you will allow the festival’s / season’s box office to sell on your behalf. For example, if your venue has 300 seats and you would like to make 150 tickets available through the festival / season box office and sell the other 150 from your own outlets, the allocation would be 50%.
Finally, you have the option to specify what accessibility options the performances have. Click the ‘Accessibility’ box to expand the panel and choose the correct offers (for example ‘Audio Described’, Relaxed’ etc). Hit Save.
If artists or producers are locked out of making changes to dates, times and prices they will still be able to see this view as a reference.
Add more performances if necessary. To edit or delete an existing performance, click on the edit icon of the performance and your options will appear to the right of the screen.
Remember to hit save when you have made changes. You will be then be asked if you would like to apply those changes to other performances which is a quick option to, for example, change your prices across all performances.