The events tab in the festival/season management dashboard enables you to create reports on all your collected event and venue data.
The reporting functionality is in the left hand column:
Event Search Criteria
Click on the plus icon in the Event Search Criteria bar. A pop-up Search Criteria box will appear, with an Add a field dropdown. All the fields in your Info Collection appear in this dropdown. Select which field you want to search by. Depending on the nature of that question field, you will then see a further option.
For example, if you have asked for Number of performers in Info Collection, this will appear as a Search Criteria, once selected you will see four options: Equals, Greater than and Less than and unanswered – select the option you want and then put the number of performers you are looking for in the text box, click Add.
You can continue to add further search criteria relevant to your report. Once you have added all the search criteria, click Close.
Your search criteria will appear in blue tabs under Event Search Criteria – you can delete any you don’t want using the trashcan icon.
You can run the report at this point and will see how many events have 2 or less performers. To do this click GO.
The results will show a list of events but you will not see the actual number of performers in each event. To see this information you need you use:
Event Fields to Include
Once you have specified your Event Search Criteria, you can chose which fields you want to include in your report. Click the plus icon in the Event Fields to Include bar. A pop-up will appear with all the fields in your Info Collection. Tick the fields you want to see in your report, in this example, number of performers, and then click Close at the bottom of the pop-up window. Click GO
Saving Reports
If this is a report you want to run regularly, hit save and give it a name, it will then appear in the dropdown under Saved Reports:
Setting a Default Report
You can choose one of your saved reports to always appear as the default report when you go to the events tab. This is specific to your account, other festival / season admin can set different reports as their own default.
Select the report you want as your default from the saved reports dropdown. Click the Manage saved searches icon at the end of the dropdown:
Click the magnify icon to select the default report:
This report will automatically open when you click the Events tab.