This guide is for venue managers and explains how to start setting up a new venue in Eventotron
Sometimes a Festival/Season Manager will create a venue for you and you'll receive an email inviting you into Eventotron to administer the venue.
Other times, you may want to create a venue for yourself and apply to a Festival/Season to take part.
Getting set up
Create an account / Log in
If you’ve already set up an account or a Festival/Season Manager has created an account for you, fill in the Existing Users box with your email address and the password you were sent in your welcome email.
If you (or a Festival/Season Manager) have not yet created an account, enter your email address and a password in the New Users box and click Register.
If you get a message saying your account already exists put your email address in the Existing Users box and click forgotten or missing password link.
Create a venue
Once you are logged in, click VENUES in the top menu.
If you already have a venue to manage in the system (perhaps because a Festival/Season Manager has set it up for you), it will be listed here – just click on the image to go into the venue and fill in the details.
If you think the venue you manage is already in Eventotron but you can’t see it then you should contact a Festival/Season Manager or someone who already has access to the venue in Eventotron – they will be able to add you as a Venue Manager. It is important that you do this rather than creating a duplicate venue.
If you’re ready to create a venue, then just click the +create a new venue button and you’ll see a pop-up box.
Fill in the name of the venue
Fill in the capacity (Don’t worry if your venue has different seating configurations and capacities – just put the biggest one in the box now and you’ll be able to adjust it for individual events later.)
Hit Create Venue. You will be in the venue dashboard
This is where you fill in details about your venue.
If your venue has already become part of a Festival/Season, you will see that Festival/Season’s tab next to the Venue Details tab.
If you’ve just created your venue, though, you’ll see the Join A Festival tab. Note that this is currently inactive – you’ll need to fill in some details about your venue before you can apply to be part of a Festival/Season.
If you log out of Eventotron or want to come back to add more details later, you’ll be able to find your venue again by clicking on VENUES at the top of the page.
Everything saves automatically - you'll see a green SAVED button appear at the top right throughout.