Under the Options tab in Setup
Promote My Season or Festival - Draw attention to your season or festival by placing a small advert on the right of the screen. The advert will link to your festival / season description and application form in the Festival Finder. NOTE: your advert will only appear if your festival / season is set to 'Public'.
Advert Text - Text for your advert. Leave blank to use your Festival Finder description.
Allow event applications – Flip to YES to allow events to apply to take part in your festival/season directly in Eventotron (as long as the festival/season is visible in the Festival Finder*)
Flip to NO to stop taking event applications.
Closed text – A short message to display when applications are closed. For example – ‘Opening soon’. By default the message is ‘Applications Closed’.
Automatically approve events – Flip this to YES and events can join your festival/season without having to be approved - they will move straight to your registration forms. You will be prompted to give a Joining Message.
Flip to NO if you have an application phase and want to approve applications before events are joined to your festival / season
Joining message – The message users see before proceeding to the main registration questionnaires. If left blank they will see: Great – your event is now part of this festival. Please continue to the festival’s registration area to provide more information about your event.
Allow venue applications – Flip this to YES so that venues can apply to apply to join your festival / season directly in Eventotron (as long as the festival is visible in the Festival Finder*)
Automatically approve venues – If flipped to YES venues can join your festival/season without having to be approved.
Flip to NO if you want to consider a venue application before they become joined to your festival / season
Lock Applications – Leave unanswered or flip to NO. Only flip this to YES if you want to lock all your applications at once. it means events/venues cannot go back in and make changes to their application/registration forms.
Lock Message – this will appear at the top of your application/registration forms once you have locked applications.
Permitted Users – If you need to allow a user/s access to your forms after locking applications you can enter their email addresses here and they will still be able to make changes.
Release Dates / Times / Prices - Leave unanswered or flip to NO. Only flip this to YES if you want to temporarily allow participants to edit performance info on finalised events.
Event Access for Venues - In most cases you will want your venue managers to have full access to the profiles of events at their venue. However some season or festival managers may want to restrict the access venue managers have to events. Create a portal and choose it here to present key info to your venue managers without granting them full access.